Technically speaking…

As we have seen in previous posts Remember the Milk has reinvented task management. In previous posts I have gone through an overview of the service and taken an in depth look at a few of the features available. In this post I want to visit the topic of task notes used with RTM.

When a task is added to Remember the Milk, the user is able to specify a location, a due date, repetition, and tags associated with the task. Sometimes a task may need some more information. This is where notes come into play.

Each task entered into Remember the Milk can have its own notes. The number of notes is unlimited, however I recommend keeping this to a manageable level, three notes is the most I have found useful. An example of a task where notes could be very useful is a task such as get groceries. If a task is added for get groceries, a note (or multiple notes) can be added to provide a list of the items that are needed… milk, cereal, and other things.

Rather than adding a single task for each item that is needed at the store a note showing these items might work a little better and keep the task list clear for the items that fit best there.

Let’s get started on going through the notes process with Remember the Milk.  To add notes to a task in RTM, you must first create a (or select an existing) task to which you can add notes. Task Creation is covered in this post. To select an existing task, simply check the box next to that task in the list of avaialble tasks in RTM.

Once you have your noteworthy tasks checked and are all ready to go, look up the page at the top right of the screen, where the task details are listed.

Figure 2

With the task selected, click the Notes tab also shown above. You can add as many notes as you need to a particular task. Simply click the add notes link on the notes tab to add a new note.

Once you click the Add note link, another box will appear for you to enter the text of your note and click OK to save the note you entered. The note count is then incremented to keep track of all of the notes you have added.

To edit a note that you have entered already, click the edit link listed next to the note title on the notes tab. The Note add and Note edit dialogs look similar, below is the edit view for an existing note.

The image above shows the note text box and the edit link. The note editing text box will be the same for adding and editing notes.

Once you have finished entering the information for a particular note, click save to append the note to a task.

That is all there is to the creation of task notes in Remember the Milk. The process is very simple and could help creates fewer, more useful tasks.